Party planner for a birthday party

Here’s a step-by-step planner to make sure your party is done right!

4-6 weeks before the party

Choose your theme, including games and activities.

Make the guest list.

Choose a date and time.

Decide on the location: indoors, outdoors, at home, or in a different location.

Decide the timing of activities and games.

Order party supplies including decorations, paper items, plates, cups, napkins, tablecloth, wrapping paper, duct tape, piñata, and party favors.

Reserve / Request the entertainment and / or location. Be sure to review contracts and save receipts.

3 weeks before the party!

Send the invitation, I include my email address (along with phone number) for answers and questions.

Review the instructions for games, activities, and crafts. Make sure you have all the items you need. Buy everything you need.

Ask family and friends for help. They can answer the door / phone, take photos / videos, help with games and activities, help with food / cake / ice cream, pass out party favors, and clean up.

1-2 weeks before the party!

Check RSVP, call or email if necessary.

Confirm the help of family and friends.

Organize prizes / gifts and get ready for the party

Order the cake and balloons.

Confirm entertainment / location.

Buy back-up films, batteries, videotapes, and disposable films.

Buy birthday gifts, food, and candy.

1 day before the party!

Wrapping gifts.

Prepare food in advance.

At night when everyone is in bed, clean the house and prepare the place for the party. If you have it in a different location and need to set it up before the party, see if you can do it the night before. Otherwise, pack non-perishable items for the party by the door.

Party day!

Collect the cake and balloons. If you are making the helium yourself, make sure you have plenty of time.

Get prepared! Have fun!

Don’t forget to make time in the next few days to write thank you notes.